Testing Lab

Welcome to the AES Testing Lab

Contact us

Location: University Library UL 3135 H (third floor)

The AES Testing Lab is a safe, inviting, and quiet space where students can take their quizzes and exams if they qualify for testing accommodations which are not available in the classroom. This may include accommodations such as extended time, distraction reduced environment, reader, scribe, etc.

The main testing lab has thirteen testing stations, ten of which have computers for online tests. Two proctors monitor and document the testing process and will collect all testing materials after the test.

Students check in for tests with a picture ID at the testing lab office (UL 3135 H). They will leave all electronics and personal items secured in this room before starting their test.

See Testing Lab on campus map

Testing Lab hours

During the semester, the AES Testing Lab is open 9 a.m.–5 p.m., Monday–Friday.

• Do not schedule a test for the weekend or public holiday.

• Do not schedule a test to start before 9 a.m. or end after 5 p.m.

During the fall and spring finals weeks, the AES Testing Lab has extended hours (usually 8 a.m.–7 p.m.) and can administer paper departmental final exams on the weekends.

If you need a special exception to these parameters, email AES before submitting a testing request.

AES Testing Lab for students

All test requests must be submitted at least two business days before the test is to be taken. For example, a request for a test on Monday must be submitted by 5 p.m. the Thursday before, as Saturday and Sunday are not business days.

All tests during the official ten-day final exam window must be requested 7 days before that window (5 p.m. the Thursday of the week before).

Final exams that require individualized proctoring must be requested two weeks before the window.

First, make sure you have completed the process to be approved for testing accommodations and have sent your Letter of Accommodation to your professors.

Then, you can submit a request for accommodated testing by following these steps:

Log in to Accommodate and under the navigation pane select Testing Request.
At the bottom of the screen, select New Booking Request.
Read and follow the **READ FIRST** instructions at the top of the form.
1. Select the course.
2. Select Next Step.
3. You will be given a calendar with available testing dates. Select the date closest to when you need to take the test.
4. Select University Library.
5. Select Request the next time you need to take the test.
6. Fill out and submit the form.
  - The form will ask you if you want to test at a different time than the above. If so, select “Yes” and select the alternate date/time (make sure to have instructor approval first).
To change a date or time on an existing request, email aesproj@iu.edu. Do not submit a new request.

Screenshot of the student Accommodate page with the first part of the test request form open. Arrows point to important elements to note.

Library third floor hall leading to AES Testing Lab.

Door to the AES Testing Lab with signs showing UL 3135 H.

AES staff (as Lego minifigures) greeting visitors to the lab office.

Seating and storage spaces for keeping personal items in the testing lab office while testing.

When you arrive at the AES Testing Lab office, you will be greeted by the AES team, asked to show a photo ID, and given the following instructions:

Only materials and resources approved by the instructor and AES will be allowed in the Testing Lab.
All personal belongings must be left in the office on the table, on the coat rack, or in a locker. This includes all electronic smart devices, coats, pencil cases, calculator backs, as well as food and drink. If you have a specific accommodation that allows you to use any of these items, they will be allowed.
Only scratch paper provided by AES or the instructor will be permitted. All scratch paper must be turned in to the AES proctor upon completion of the exam.
Cheat sheets, crib sheets, formula sheets, note cards, etc. must be expressly allowed by the instructor. All must be turned in to the AES proctor upon completion of the exam.
Use the restroom before the test begins. You will not be allowed to leave during the test unless you have an accommodation for breaks.

When you are brought into the AES Testing Lab, you will choose a testing station, and your testing information will be handed to the proctor at the large desk in the corner. This proctor can provide things like hand sanitizer, a pencil, or scratch paper. You will turn in all test materials into them when you are done.

The AES Testing Lab space from the proctor’s desk perspective.

AES staff sitting at the proctor desk in the testing lab.

The proctor’s desk in the testing lab with clock, pencils, test record and other items.

One of the testing stations in the lab with an encouraging sign posted for students.

When you start your test, the proctor will note your start time and keep track of when you need to finish, if you are taking a paper test. There is a clock on the proctor’s desk for your reference.

If you go on a break as an approved accommodation, you will be escorted to the lab office or the restroom by an AES team member.

The AES proctors cannot help you with the test questions. They cannot explain questions or give hints.

When you have finished, turn in your test, and any scratch paper or cheat sheets you used, and exit the room and return to the Testing Lab office to gather your things and leave. You do not need to check out.

AES Testing Lab for instructors

Students must send instructors a copy of the Letter of Accommodation to activate accommodations for each course. At this point, students and instructors can discuss a plan for implementing accommodations for the semester.

If a testing accommodation cannot be provided in the classroom, students can use Accommodate, the AES accommodations platform, to submit a request to take an accommodated assessment with AES.

If course assessments are administered during class time, students are expected to get instructor permission if they need to test at a different time before submitting a request to test with AES.

Provide AES with test information and instructions.
When a student submits a test request with AES, you will receive an automated email from the Accommodate platform. This email will show you the information that the student has entered about the test, including the requested test date/time. It will also show the format of the test as reported by the student and will give any notes or requests made by the student. The email will ask you to confirm or clarify the information provided by the student and provide all the other information needed to complete the scheduling.
1. As soon as you are able to do so, reply to the email to approve the date/time and provide the requested information (base test time, test expectations/instructions, delivery preference, etc.). If you have multiple students or test details will be the same for all tests, follow the instructions in the email which addresses this.
  
  AES should receive this test information at least 24 hours before the test.
2. When AES receives the test details from you, the test appointment can be finalized, and you will receive a second automated email which shows all the test details and instructions as provided by you and your student. This is for your records, and you do not need to reply to it unless there is an error or update.
Set up your online tests for AES.
If your test is online and students are meant to take it in the IU Testing Center you will have added an IP filter to your test, and you will need to add the AES Testing Lab Computers to that IP filter. The IP ranges you need to add will be included in the automated emails you receive.

If your online test is meant to be taken in the classroom with no IP filter (IP filters are used to limit the location of the test to the IU Testing Center) you do not need to add the AES IP addresses. If this is the case, please let AES know. If your test requires an access code, make sure to get this to AES.

Make sure to note any accommodation for extended time on tests (150% or 200%) and make the adjustment to the student’s test. If the test is set for a specific class meeting time and duration, make sure that is adjusted to allow for the student’s different start and stop times. Here is some information on extending time inclassic quizzes andnew quizzes.

If you have a special instruction sheet or supplementary printed materials for your test, make sure to inform AES and get that to us before the test.
Provide AES with test materials.
If your test is on paper or there are physical components (test instructions, honor statement, blue book, etc.), you can deliver these to the AES main office in Taylor Hall 100 or the AES Testing Lab. If you have a digital copy of the test or other materials, you can send them to AES and we will print it (aesproj@iu.edu).

All test materials must be received by AES by 4 p.m. the business day before the test.
Receive completed test materials.
When you provide AES with test information, please indicate what you want done with any completed test materials, like having them scanned and emailed to you, delivered to your department office (or other location), or you can pick them up at the Testing Lab or AES office.

When test materials are delivered or picked up, someone will need to sign for them. You will also receive a copy of the test record which documents the test administration process.
Communicate with AES.
The AES Testing Lab is committed to administering your course assessments in a way that is compassionate toward your students, maintains academic integrity, and honors your work. We do this best through open communication with you and your students. Please do not hesitate to reach out to us with test details, modifications, concerns, or questions.

All testing lab related emails should be sent to aesproj@iu.edu.

Testing Lab

Welcome to the AES Testing Lab

Contact us

Testing Lab hours

AES Testing Lab for students

When to request a test

Request an accommodated test with AES

Taking a test in the AES Testing Lab

AES Testing Lab for instructors

What students need to do

What instructors need to do

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